An Email signature is a block of text which is affixed at the end of an email or message sender send. Generally, a signature is used to describe the details like name of sender, email address, company official contact or URL to recipients.
The signature file can be stored anywhere on Local computer, but user should prefer to store it on Notes Data directory for their convenience.
The signature file stores the text or code which is used to create senders details in txt, html format. It simply contains the text which provides the information about senders to recipients with an email messages.
This signature can be changed at any time by following the above steps and defining new signature. The signature can be removed by clearing the option “Automatically append a signature to bottom of outgoing mail messages”. The information stored in vCard can also be updated with new version.
Notes user can use different signature from the file, Whether they have not set a default signature. Following are the steps to use signature from a file:
When does this error occur?
In IBM Lotus Notes, if user click on New memo button for sending an email, then at that time the memo form displays any of the following error message:
-“File does not exist”
- “Access to data denied”
-“Drive is not ready”
Why does this error occur?
The above stated errors can occurs if the signature preference setting is “HTML or Image file” or the reason may be also that the signature file cannot be located.
This issue somewhat can be solved by changing the signature preference setting to “text”.
The signature file can also be disabled by following below given steps:
Lotus Notes signature file is important to add details of Notes email sender by default at the end of every email message. In this article we have discussed the importance of Signature in IBM Notes and procedure to create signature and various settings related to it. Know the method to remove or delete signature and we also tried to provide the possible solution for the error occur due to Lotus Notes signature.